Organisational Development

Membership

Italy joined EQAR as governmental member in June and immediately provided a venue for the DEQAR User Interface Workshop; on the premises of the Italian Ministry of Education, University and Research in Rome.

This brought the number of governmental members involved in the overall governance of EQAR to 40. All 48 signatory countries of the Bologna Process can become governmental member of EQAR.

User Interface workshop at the Italian Ministry of Education, University and Research

Statutory bodies

At the General Assembly in Sofia on 23 April 2018, hosted by the Bulgarian Ministry of Education and Science, EQAR members elected the following Executive Board for a two-year mandate as per 1 May 2018. According to the agreed annual rotation, the Executive Board assumed the following functions, with Karl Dittrich as President:

  • Re-elected: Michal Karpisek (EURASHE) – Vice-President
  • Re-elected: Tia Loukkola (EUA) – Treasurer
  • Newly elected: Adam Gajek – (ESU) – Member
  • Re-elected: Maria Kelo (ENQA) – Member
General Assembly in Sofia, hosted by the Bulgarian Ministry of Education and Science

Staff

The DEQAR project brought on some staff changes in 2018. Kathryn Mathe replaced Karl Villmann and became Database Analyst in April 2018. The total Secretariat staff at the end of 2018 was 3,5 full-time equivalents (FTE).

Finances

The financial year 2018 resulted in a surplus of EUR 6 031,43 carried forward.

EQAR relies on a diverse funding base including annual contributions from its members (governments and European stakeholder organisations), application and listing fees paid by quality assurance agencies and occasional project grants.

In 2018, EQAR received grants under the Erasmus+ programme as partner in the EQUIP project (Enhancing Quality through Innovative Policy & Practice) and as coordinator of the DEQAR (Database of External Quality Assurance Reports) project.

Balance Sheet
Assets Liabilities and Equity
Fixed assets 4 843,25 Own funds 166 46,64
Guarantees 147,66 Profit/loss previous years 40 115,21
Office equipment 4 695,69 Result per 31/12/2017 6 031,43
Reserves 120 000,00
Liquid assets 393 659,37 Liabilities 232 356,08
Receivables up to 1 year 23 406,94 Payables up to 1 year 224 994,88
Cash and term accounts 365 408,74 thereof: pre-financing EU grants 151 181,02
Adjustment accounts 4 843,69 Adjustment accounts 7 361,20
Total 398 502,72 Total 398 502,72
Profit and Loss Account
Income Expenditure
Operational income 468 886,68 Operational expenditure 452 746,37
Membership fees 337 720,00 Meetings 62 734,91
Agency fees 55 470,00 Project direct costs 51 325,61
Project income 72 760,93 Office and administration 58 700,37
Other income 2 935,75 Staff 227 644,97
Other costs 52 340,51
Operational result 16 140,31
Financial income 0,00 Financial costs and taxes 108,88
Total result 16 031,43
Withdrawal from reserves 0,00 Allocation to reserves 10 000,00
Result to be reported 6 031,43

Annex: Financial accounts (detail)